Document Management System

A structured, searchable repository for company documents with versioning, permissions, and expiry alerts. For businesses drowning in shared-drive chaos or compliance paperwork.

Typically bought by: Compliance-heavy SMBs (legal, healthcare, construction, finance), HR and admin departments, ISO-certified companies

Standard features — always included

• ✓Folder/category structure with custom metadata fields
• ✓Upload with drag-and-drop and bulk import
• ✓Full-text search across titles, metadata, and file contents
• ✓Version history with check-in/check-out
• ✓Role- and folder-based permissions
• ✓Document expiry and review-date alerts
• ✓In-browser preview (PDF, images, office docs)
• ✓Sharing via expiring secure links
• ✓Activity/audit log per document
• ✓Tags and saved searches
• ✓Trash/retention with restore
• ✓Storage usage dashboard

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

• +Approval workflow for controlled documents (ISO/QMS)
• +E-signature integration
• +Automatic OCR and metadata extraction on upload
• +Records retention policies with automatic archival
• +Template library with fill-in generation
• +Integration with email to file correspondence

Tech stack

Frontend

Next.js + Tailwind CSS

Backend

Node.js API with search index (Postgres full-text or Meilisearch)

Database

PostgreSQL (Neon) + S3-compatible object storage

Integrations

File storage (S3-compatible), E-signature provider, SSO (Google Workspace/Microsoft 365), OCR service (optional)