Gym & Fitness Studio Management System

Membership, check-in, and billing platform for gyms and fitness studios. Handles recurring memberships, class schedules, and attendance so staff spend less time on admin.

Typically bought by: Gym owners, boutique fitness studios, and martial arts schools

Standard features — always included

• ✓Member profiles with photos and membership status
• ✓Membership plans (monthly, annual, class packs, day passes)
• ✓Front-desk check-in via QR code or member ID
• ✓Attendance tracking and visit history
• ✓Class schedule with capacity limits and online booking
• ✓Recurring billing with expiry and renewal reminders
• ✓Overdue payment alerts and freeze/hold handling
• ✓Walk-in POS for passes and retail (supplements, merch)
• ✓Trainer roster and personal training session tracking
• ✓Membership growth, churn, and revenue reports
• ✓Staff roles and permissions

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

• +Turnstile or smart-lock door access integration for 24/7 gyms
• +Member mobile-friendly portal with workout logging
• +Body measurement and progress tracking with charts
• +Referral and points-based loyalty program
• +Coach commission computation
• +Waivers with e-signature at sign-up

Tech stack

Frontend

Next.js + Tailwind

Backend

Next.js API routes / Node.js

Database

PostgreSQL (Neon)

Integrations

Payment gateway for recurring billing (Stripe/PayPal/other), SMS gateway (Twilio/other), Transactional email (Resend/SendGrid), QR/barcode check-in hardware (browser-based)