Procurement & Purchase Order System

Business OperationsMedium system

Standardizes purchasing from request to approval to PO to receiving, with budget visibility and supplier records. Stops maverick spending and lost paper POs.

Typically bought by: Finance and operations teams in construction, manufacturing, hospitality, schools, and multi-branch businesses

Standard features — always included

✓Purchase requisitions with line items and justification
✓Multi-level approval workflows by amount/department
✓PO generation with numbering and branded PDF
✓Supplier directory with terms and contacts
✓Goods receiving against POs (full/partial)
✓Three-way visibility: request vs PO vs received
✓Budget tracking per department or project
✓PO status tracking (pending, approved, sent, received, closed)
✓Email dispatch of POs to suppliers
✓Spend reports by supplier, category, and period
✓Attachment support (quotes, invoices, delivery receipts)
✓Audit trail of approvals and edits

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

+RFQ module to collect and compare supplier quotes
+Invoice matching before payment release
+Integration with inventory to auto-receive stock
+Blanket/standing POs with drawdowns
+Supplier portal for order acknowledgment
+Accounting system export of committed spend

Tech stack

Frontend: Next.js + Tailwind CSS
Backend: Next.js API routes / Node.js
Database: PostgreSQL (Neon)
Integrations: Email service, Accounting software (QuickBooks/Xero), Inventory system, PDF generation