Expense Tracking & Reimbursement

Employees snap receipts and submit expenses; managers approve; finance exports clean reports. Kills the shoebox-of-receipts problem for reimbursements and company spending.

Typically bought by: Finance teams, SMBs with traveling staff, sales teams with client-facing expenses, NGOs tracking program spend

Standard features — always included

• ✓Expense submission with receipt photo upload
• ✓Expense categories and cost centers
• ✓Per-diem and mileage entry options
• ✓Manager approval workflow with comments
• ✓Policy limits with over-limit flags
• ✓Reimbursement batches and payout status
• ✓Multi-currency entry with conversion
• ✓Monthly reports by employee, category, and project
• ✓CSV/accounting export
• ✓Email notifications on submission and approval

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

• +OCR receipt scanning to auto-fill amounts
• +Corporate card statement import and matching
• +Project/client billable expense tagging for invoicing
• +Advance requests and liquidation flow
• +Accounting software sync instead of CSV
• +Custom approval chains by department

Tech stack

Frontend

Next.js PWA + Tailwind CSS (mobile-first submission)

Backend

Next.js API routes / Node.js

Database

PostgreSQL (Neon)

Integrations

File storage for receipts (S3-compatible), Email service, Accounting software (QuickBooks/Xero), OCR service (optional)