Vendor Management System

Onboard, evaluate, and monitor suppliers in one place — documents, compliance status, performance scores, and spend history. For businesses where supplier quality and compliance matter.

Typically bought by: Procurement teams, manufacturers with supplier audits, construction firms managing subcontractors, franchisors managing approved suppliers

Standard features — always included

• ✓Vendor directory with categories and contacts
• ✓Vendor onboarding workflow with required documents
• ✓Compliance document tracking with expiry alerts (licenses, insurance, certifications)
• ✓Vendor status lifecycle (prospective, approved, suspended, blacklisted)
• ✓Performance scorecards (quality, delivery, price, service)
• ✓Evaluation forms and periodic review scheduling
• ✓Spend history per vendor
• ✓Notes, issues, and incident logging
• ✓Approval workflow for new vendors
• ✓Reports (top vendors, expiring compliance, scores over time)
• ✓Role-based access
• ✓Document repository per vendor

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

• +Vendor self-service portal for document submission
• +RFQ/bid comparison module
• +Integration with PO/procurement system for live spend
• +Risk scoring rules per industry
• +Audit checklist module with findings tracking
• +Automated onboarding reminders to vendors

Tech stack

Frontend

Next.js + Tailwind CSS

Backend

Next.js API routes / Node.js

Database

PostgreSQL (Neon)

Integrations

Email service, File storage (S3-compatible), Procurement/PO system, Accounting software for spend data