Visitor Management System (Front Desk)

A digital front-desk sign-in that replaces the paper logbook: visitors check in on a tablet, hosts get notified instantly, and every visit is logged. For offices, schools, and facilities that need a professional, auditable reception flow.

Typically bought by: Corporate offices, coworking spaces, schools, factories, medical facilities

Standard features — always included

• ✓Tablet check-in kiosk with visitor details form
• ✓Visitor photo capture at check-in
• ✓Instant host notification by email (and optionally SMS)
• ✓Pre-registration of expected visitors with QR fast check-in
• ✓Digital NDA/policy signing at check-in
• ✓Printable or digital visitor badge
• ✓Check-out and current-visitors-on-site view
• ✓Searchable visit log with date-range export
• ✓Recurring visitor recognition (returning visitor quick check-in)
• ✓Multiple visitor types (guest, contractor, delivery) with different flows
• ✓Emergency evacuation list of everyone on site
• ✓Admin dashboard with visit statistics

Popular custom additions

Quoted per feature in the configurator — typically $50–$300 each.

• +Watchlist/blocklist screening
• +ID scanning to auto-fill visitor details
• +Access control integration to issue temporary passes
• +Multi-site management from one dashboard
• +Health/safety questionnaires at check-in
• +Slack/Teams host notifications

Tech stack

Frontend

Next.js + Tailwind CSS (kiosk + admin)

Backend

Next.js API routes / Node.js

Database

PostgreSQL (Neon)

Integrations

Transactional email (Resend/SendGrid), SMS (Twilio/other), Slack/Microsoft Teams notifications, Badge printer (buyer hardware)